Integrating ACORD Form Data Extraction into Your PDF Document Management System and Getting outputs in JSON format

Summary: Learn how template extraction can be an ideal solution for highly structured data extraction, such as standardized ACORD forms. With Apryse Template Extraction, you can automatically classify, extract information, and export it to JSON format.

The Association for Cooperative Operations Research and Development (ACORD) is a non-profit organization in the insurance industry. While the association was formed in the USA and began developing forms and standards for the American property casualty insurance market, the use of the forms has today spread to many countries across the globe, and into adjacent industries as well.

Some of the most commonly used ACORD standardized forms and documents include certificates of insurance (COI) and claims forms.

While ACORD forms provide a standardized format for data exchange, there’s still the problem of efficiently and accurately extracting the information from the forms to process the information. For example, manual data entry is outdated, expensive, slow and error-prone. Digital OCR offers an automated alternative, but OCR technology is less than ideal for scanned forms, as it can’t discern between words and information included on the form, and user input. So, the extracted OCR data still requires processing.

With a Template Extraction SDK, templates for all the ACORD forms you use can be easily created, and scanned or imported files can be automatically classified to match them to the appropriate template. With extracted data outputted in JSON format, developers have an easy way to access and use the data programmatically, connecting it with other systems.

This solution streamlines forms processing workflows, allowing for better customer service.

A document management system (DMS) provides a centralized repository for documents and data, such as insurance process related documents arriving from multiple sources and channels, including by mail, email and web forms. These systems allow documents to be shared quickly within the organization to users like agents, adjusters, or legal personnel for processes such as claims settlement. The DMS reduces version issues, maintains a record of documents, and controls unauthorized access to information.

With form data extraction capability integrated into the DMS, organizations gain the functionality of the automated data extraction, while maintaining the best practices and information security compliance provided by the DMS. ACORD form extraction integration fits naturally into this repository for processing insurance documents.

The Apryse Template Extraction SDK works effortlessly with Java and .NET environments for robust integration compatibility. You can also reach out to us to learn more about our integration support.

Designed for businesses handling high volumes of standardized documents, our SDK streamlines workflows and minimizes errors with customizable template libraries and advanced preprocessing.

The SDK allows administrators to build their own template libraries in a no-code GUI. The SDK automatically selects the correct template from thousands of user-defined options, allowing the system to work from a large directory containing many form types.

Accuracy is an important consideration for all repetitive, automated tasks. Our template extraction SDK includes confidence scoring for extracted data, helping eliminate errors. The solution also includes cleaning and alignment tools in pre-processing to boost data recognition accuracy.

With structured data output in JSON, you can seamlessly integrate the data into your workflows.

In addition to ACORD forms, template extraction SDKs are commonly used for:

Simplified Claims Processing for Insurance

Extract critical data such as policy numbers, dates, and claim amounts directly from standardized forms like ACORD documents, reducing turnaround time and improving accuracy.

Accelerated Loan Application Handling for Financial Services

Streamline the extraction of applicant information, income details, and verification documents to speed up loan processing and improve customer satisfaction.

Enhanced Contract Analysis for Legal Teams

Capture clauses, dates, and obligations from contracts with precision, reducing the time spent on manual review and enabling quick decision-making.

While ACORD has a number of digital standards for information transfer, paper and PDF ACORD forms remain a staple of information communication in the insurance industry. To effectively process these forms, template extraction can be a valuable tool. Because ACORD forms are standardized, these form documents are highly structured, making template extraction an ideal solution for getting user data out of specific fields and areas of the document.

With an effective automated solution in place for getting the data out of these forms, a Template Extraction SDK integrated into a PDF DMS can lead to significant improvements in efficiency, accuracy, compliance, and cost savings.

Interested in exploring your options for integrating ACORD form data extraction into your PDF DMS and learning more about the potential benefits for your organization?

Check out our Documentation guide.