Pre-Purchase Insights: Everything you need to know before you buy.
By Riley Kooh | 2023 Nov 03
Uncover the problems associated with manual or unstructured document management, such as inefficiency, errors, compliance issues, and communication breakdowns. Various industries, including finance, government, legal, healthcare, pharmaceuticals, and architecture, face specific challenges in managing documents. The solution lies in adopting automated document management workflows. With a 12-step checklist provided, this article covers the importance of Software development kits (SDKs) for digitizing document workflows.
The modern workforce has become an ever-evolving digital landscape; keeping the pressure on businesses to innovate their processes to keep up with increasing demand, expand their offerings, and do so with minimal downtime. Document workflows are now a crucial failure point in the efficiency and productivity for companies in various sectors, and the expectation to perform is felt across the board. However, despite the advances in technology, several industries continue to grapple with significant gaps in their document management processes, and often leaving vital tools on the sidelines.
Problem: Managing documents without due process or in a manual manner leads to inefficiency, errors, compliance issues, and communication breakdowns within an organization. Without a proper plan, digitizing and automating these processes can be costly in time, resources, and can cause internal frustrations during the adjustment process.
Solution: Automated document management workflows provide a dedicated and consistent approach to document handling, promoting efficiency, accuracy, compliance, and collaboration, while also reducing costs and growing pains for businesses. To do this efficiently, teams must identify the current gaps in their document processes to see what solution best tailors to the needs of their business will.
In the finance sector, strict regulations and the handling of vast amounts of sensitive data are the norm. Workflow gaps here can lead to data breaches and compliance issues, which could result in severe financial losses and reputational damage.
Government agencies manage critical documents, but they often grapple with bureaucracy, incompatible systems, and data security concerns. Balancing public access with data protection can be challenging.
The legal sector relies heavily on documentation. Paper-based processes, document collaboration, and client data protection are constant concerns. Inefficient processes can lead to costly delays and disputes.
The healthcare industry deals with sensitive patient information and faces interoperability issues, compliance challenges, and slow data retrieval. Efficient document sharing is crucial for patient care and data security.
Pharmaceutical companies handle extensive documentation for research and development. Compliance and document collaboration are critical for drug development and approval, and any gaps can lead to significant setbacks.
Architectural firms handle complex project documentation. Large file handling, version control, and document management for multiple projects are ongoing challenges that affect project efficiency and client satisfaction.
So… we know the problems, what about solutions?
The first step of any successful project is devising an action plan. Laying out a dedicated process for each of the below steps can be incredibly tedious to stay on top of with traditional methods, however, it is crucial to ensuring that every file coming from your organization is accurate, compliant, and deliberate to the needs of the end-user.
Cutting corners in any of these steps can cause issues that have far-reaching consequences for an organization such as legal recourse, drops in productivity, or negative user experience.
The most common solution we see used in modern workflows are software development kits (SDKs). These sets of tools and libraries allow developers to integrate extremely useful workflow functions such as automating document generation, extracting data from reports, adding digital signatures, and much more. However, with such a broad selection of offerings in this space, it becomes clear that not all SDK vendors are created equal.
When choosing what SDK is right for your business, it’s critical to start from the ground up. What specific gaps are you currently struggling with? What file types do you work with? What platforms or frameworks will you be developing in? Are there any specific regulations you need to consider? What are some nice-to-haves that would improve your internal or customer experience? By laying out all the problems that you are looking to resolve in a logical order, you can start ticking off which options on the market meet those needs.
Interested in reading our comprehensive SDK Buying Guide? Click here.
It’s nothing new that businesses need to constantly be looking at and adopting forward trends to stay competitive. However, the rate of advancement we’ve been seeing over the past 5-10 years has been astonishing. Tech advancements are speeding up, and the gap from legacy companies and modern adopters will only grow.
We've discussed the challenges various industries face in managing their documents and how these gaps can lead to inefficiency, errors, compliance issues, and communication breakdowns. The solution is clear: adopting structured and automated document management workflows can greatly enhance efficiency, accuracy, compliance, and collaboration while reducing costs and growing pains.
One of the most effective solutions to bridge these gaps is the use of software development kits (SDKs). They empower developers to seamlessly integrate essential workflow functions, from automating document generation to extracting data from reports; and Apryse stand out against the rest with their exceptional features, including format versatility, multi-platform accessibility, tailored solutions, developer support, and robust security and compliance features.
Ready to transform your document workflows?
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