Challenges and Solutions in Intelligent Document Processing

Summary: full-featured IDP offers users a suite of tools to automate data entry and extraction tasks to efficiently digitize and process data from mass quantities of documents. Learn how to address these key pitfalls to deliver the most effective solution.

Intelligent Document Processing (IDP) tools automate the extraction, digitization, and organization of data from many sources. IDP is an essential workflow automation tool for financial industries. But effective IDP solutions must address these common challenges to provide the most value, and the least pain, to users.

Learn more about Apryse IDP on our website!

Because IDP is implemented to handle massive volumes of data, even very small accuracy issues can compound. Multiply even a small margin of error by thousands of pages of legal discovery, for example, and this kind of accuracy problem can cause significant problems down the line, from additional pre- or post-processing efforts to data integrity failures and misinformed decisions.

Beginning with v11 of the Apryse Server SDK, we’ve incorporated powerful LEADTOOLS OCR technology to improve accuracy by 20%. As part of these improvements, Apryse OCR performs automatic image preprocessing and cleanup for distorted and substandard quality images. The Apryse OCR suite handles complex document variations, including bitonal and color images, multiple languages, and varied text orientations. Whether it’s converting images to text or extracting data from forms, invoices, or IDs, this comprehensive OCR technology ensures your application meets a wide range of document processing needs efficiently.

Our OCR engine ensures advanced image processing capabilities that deskew and despeckle documents, further improving recognition accuracy.

IDP tools must scale to meet the needs of large organizations and projects. As part of this, it must also integrate with current systems to best serve the required workflows. Most importantly, as intelligent document processing  tools handle mass quantities of sensitive data, security is non-negotiable.

One example is our robust barcode capabilities. V11's new Barcode Extraction capability leverages LEADTOOLS' proven barcode engine, providing fast, accurate barcode detection across over 100 types, including 1D and 2D formats (e.g., QR Codes, DataMatrix). This feature is built for enterprises needing scalable, cross-platform barcode scanning solutions. This solution meets the needs of cross-platform deployment, extensive API integration, and helps consolidate vendors by providing robust barcode extraction in the same SDK as other document processing functionality.

As an SDK, Apryse is secure by design and built for integrations. Low-level PDF APIs enable customization to meet the needs of your project, and security features include encryption and user permissions.

For effective IDP, it’s not enough to simply convert text on paper to digital text. Layout and page elements such as forms and tables can carry just as much meaning as the text itself. This is especially important for systems that process multiple document types. For example, data to be extracted from an ID card is structured differently from an invoice, a contract, or a form.

Apryse’s IDP suite includes intuitive page content extraction based on a concept of graphical elements, so that data is organized considering forms, tables, and other page elements. Understanding document structures, context recognition, and data extraction and processing is a key differentiator between IDP and basic OCR.

Check out this showcase demo of Intuitive page content extraction here

It’s an issue that arises in many data storage projects, not only IDP: with the data collected, how can it be efficiently processed to generate value? An effective Intelligent Document Processing solution must output extracted data in a format that’s ready for the next step in the workflow.

Apryse IDP primarily outputs processed data in JSON format, with Excel available for tabular data extraction.

Whether you’re using intelligent document processing in legal, financial or other high-volume industries, it’s essential to use high-quality IDP tools that provide the accuracy, speed and functionality you need, so that IDP automation helps, and not hinders, your workflows. Visit our documentation to dive into our IDP features.

Get answers to all your questions about IDP by contacting our Sales team!